Apprenticeship ROI Calculator

See the real financial and non-financial benefits of employing an apprentice.

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Use the calculator with the right apprenticeship context

The strongest business case comes from combining the numbers with route fit, funding rules and a realistic view of delivery.

Route choice

Check the apprenticeship pathway first

Compare routes, levels and likely best-fit roles before relying on any ROI scenario.

Explore apprenticeships

Delivery reality

Understand what the journey actually involves

Use the journey page to see how reviews, evidence, off-the-job learning and assessment affect the real delivery plan.

View the apprenticeship journey

Funding fit

Sense-check funding assumptions

Review levy, co-investment and eligibility guidance so the commercial case is based on the right inputs.

Review funding guidance

1. Your apprenticeship details

Job Discipline

The broad capability area you want the apprentice to support, such as marketing, sales, operations or digital.

Role

The day-to-day job you are hiring for. This drives salary defaults, benchmark logic and relevant apprenticeship options.

Apprenticeship Standard

The apprenticeship programme being used. This sets the default duration and funding band for the calculation.

Apprentice Age

Age affects funding eligibility and incentive assumptions, especially for younger apprentices or those with additional support needs.

Apprenticeship Duration

Use the total planned programme length in months, including the EPA period where that forms part of your planned delivery timeline.

Region

The regional labour market used for starter salary benchmarks and experienced-hire comparisons.

Start Date

Used as a planning reference for recruitment and training timing. It does not currently change the calculation logic.

2. Salary & employment costs

Apprentice Annual Salary

Employer Pension Contribution (%)

Other On-Costs (%)

e.g. employer NI above threshold, admin, equipment Alternative Experienced-Hire Salary

Hours per Week

3. Funding & contributions

Your Levy Status

Whether you normally fund apprenticeship training through levy funds or non-levy co-investment.

Apprenticeship Funding Band

The maximum publicly funded cap typically associated with the selected apprenticeship standard.

Organisation Size

Used for smaller-employer funding assumptions, especially where full co-investment support may apply.

Apprentice has an EHC plan

Use this where the apprentice has an Education, Health and Care plan and may therefore qualify for different support assumptions.

Apprentice is care experienced / a care leaver

Use this where care experience affects possible funding support and employer incentive assumptions.

4. Business impact assumptions

Productivity Scenario

Choose the ramp-up profile that best reflects how quickly the apprentice becomes commercially effective in role.

Choose the most realistic ramp-up profile. Output Value Multiplier Expected productive output value as a multiple of salary. Manager Support Hours / Week Manager Hourly Cost

Recruitment Cost Avoided

Include the advertising, recruiter, interview and onboarding spend you expect to avoid by filling the role through this route.

Vacancy Weeks Avoided

The number of weeks of empty-role or delayed-hiring pressure you expect this recruitment decision to avoid.

Vacancy Cost per Week

Your estimate of the weekly cost of an unfilled role through lost output, overtime, agency cover or delayed delivery.

Retention Years After Completion

How long you expect the apprentice to stay after completing the programme. Longer retention improves the business case.

Financial summary

Cash flow over programme

Cumulative investment vs cumulative benefits.

Non-financial benefits

Important: Results are estimates based on the information you have provided and industry averages. Actual results will vary. Funding rules, wage compliance and National Insurance savings are subject to eligibility.

Assumptions and source notes

Tell us where to send your personalised result

First name, last name, organisation and email are required. Telephone is optional.

First name * Last name * Organisation * Email * Telephone

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Add ?debugFrameworks=1 to the page URL to inspect the live Power Pages Web API response and merge logic.

Explore your options

Check the assumptions behind your business case

Use our apprenticeship funding guide to prepare questions about costs and eligibility. Then review apprenticeships for organisations to consider workplace support and delivery. If you are comparing a qualification-funded route, try the qualification business case calculator with the relevant assumptions.